School Management System

At Quality Point, we excel in implementing Microsoft Dynamics NAV/Business Central with over 15 years of experience and industry-specific solutions.

School Management System/ACADEMIC CENTRAL Overview

The Academic Central Module, integrated with Business Central, streamlines access to student information and manages admissions and registrations. It offers a configurable fee structure for different branches and classes, handles fee invoicing and payments, and manages student promotions and
withdrawals.
Seamlessly integrated with the Financials module, it eliminates the need for duplicate data entry. Business Central also provides various management reports for comprehensive data analysis.

Registration

The registration card allows users to input comprehensive student information, including personal details, documents, parent information, curriculum, and joining class.

If registration is completed through a website or third-party application, this data can be integrated into Business Central using an API.

This application is received when confirmed and is updated into the Registration Cash Receipt List.

Fee Structure

The fee structure is configurable, allowing for the easy addition of various fee components by branch, class, and academic year.

Discounts can be effortlessly applied to both the parent and individual students through a corporate master list, supporting various discounts such as Early Bird, Sibling, Corporate, and more.

Student Onboarding

Confirmed registrations are converted into student records. The Student Master includes comprehensive information about the student, parents, and class, serving as the starting point for invoicing and fee payment processing.

The Student Master links to the Parent/Guardian Master, applicable fee structure, Student Ledger, and Parent/Guardian Ledger.

Invoicing

Fee invoices can be generated directly from the Student Master, with fees automatically assigned based on the student’s class. The discounts are applied automatically.
Sales Quote/Sales Invoices are generated based on the selected fees. The system can be configured to generate bulk invoices for a period.

Draft Invoices/Proforma Invoices and Tax Invoices can be generated and can be either downloaded or emailed to the parents

Fee Collection

Fee collection is initiated from the Student Master into a Fee Receipt Journal, where received payments are applied to the issued invoices.

Promotion

The promotions feature allows for the advancement or transfer of students between classes or branches.

Withdrawals

Students withdrawing from the institution can be removed from the active student register through the Transfer Certificate Issuance Process, which records withdrawal dates and reasons.
Any outstanding balance is highlighted for clearance or action before issuing the transfer certificate.

Inventory

The institution’s inventory, including items like uniforms, books, and stationery, can be efficiently managed through the inventory module. This allows for easy processing of purchases, issuances, and sales.

Reporting

Student Statement of Account

Business Central offers access to numerous reports across various areas, including key reports such as Aged Accounts Receivable, Aged Accounts Payable, and configurable financial reports.

Parent/Guardian Statement of Account

The system can also generate and email both the Statement of Account for individual students and the Consolidated Statement of Account for parents or guardians.